Building Trust

February 25, 2020

The English language is such that for every rule, there is an exception or a way to break the rule and still be understood. Childhood rhymes or mnemonics are created to help memorize the rules: “i before e except when c…. “ (friend vs. receive),the letter “q” is always followed by “u” (queen, quilt), except for 78 words that came to English from other languages like Qatar and qi. Other confusions include words that are spelled the same, pronounced the same but have different meanings based on context. Examples – orange and orange, wave and wave, bat and bat. The name for this is a homograph.

A homograph that is particularly relatable to my work is the word trust. Trust can be used as verb or noun and the definitions are: 1. Trust – to have faith/confidence in truth, and 2. trust – a legal arrangement usually due to money. Interestingly you cannot have a legal trust, without having trust.

There are many layers in the formation of a trust:

Trust the process. You are not the first person to create a trust – and there are friends, family and google to help you through. There are step by step guidelines to be followed and they vary by state. In order for your trust to be a legal agreement, it needs to follow the checkboxes. These include taking stock of your assets (read my blog post on this step) and thinking about the people in your life that would be included, excluded and notified about your trust. To hold your hand and walk you through the process – an advisor can be the first formal step.

Trust the advisor. Find someone you like and that you feel like you can relate to. How do they organize the meeting? Where do you meet and what is their demeanor, and the personalities of the team? We all have preconceived expectations about what we want, and we are investing our energy, money and intimate details with the advisor. The advisors have varying expertise and may be able to assist with other to-do items as well as the trust.

Trust yourself.  It is easy to second-guess or be unsure of your decisions and choices as you put together the documentation. This is a legal document and though the steps can be completed in a few days or weeks, the peace of mind when this is done right will last your lifetime. Trust yourself to complete the tasks and create a trust is yours. You can be guided by the process, standards and the advisor but ultimately this is your trust and can be notarized and funded on your timeline and comfort level.

Trust InsureYouKnow.org. It’s a safe place to store all the information in case you need to access it remotely – or from the comforts of your own home. The documents are password protected and utilize Amazon cloud encryption to secure and protect each password encrypted account. Your password is not known to the site. Only you, or someone you share the password with, can ever access your account.

Regaining trust – whether it is the confidence or the legal agreement kind – takes work and immense heartache, so getting things right the first time is advantageous to your mental, physical and financial health.

When-I-Die-File

February 2, 2020

Sounds morbid, but it’s actually the kindest thing that you can do for your family. The life insurance plan – while useful, will be tough to access initially. The 401k and 529 accounts set up for the kids and grandkids – will be caught up in legalities for a few months. What the family really needs – right now, is to be able to download your mind and know all those little things. The When-I die file is exactly that…. The “fill in the blank” documents which explain all

We all know we need to remove the clutter, organize the bills, have a will, create the advanced directives for the medical community. It’s overwhelming and seems impersonal. This file goes a little deeper, and adds your personality to the documentation. The who, what, where, when, and why of your decisions. It provides the answers to – “what do you want when you die?”

When-I-Die…

• These are my financials. You may have money, savings, accounts, investments – or you may not; but how will those close to you really know. The scavenger hunt of locating the treasure may take years for your loved ones, without a quick listing of your financials. Account numbers are great, but at a minimum have a list of the financial institutions that you utilize often. You may be surprised at how many you have.
• This is why. The decisions listed in your will, advanced-directive, and material possessions are going to be black-and-white, and may leave divisions and heartache when it was unintended. A quick explanation document may assist the family and friends with understanding where your intentions really are. This is why my partner gets the money, and the children get the house. This is why there were 3 savings accounts. This is why I want my funeral in Dallas. The why question from children to parents, and parents to children starts when a child can talk, and continues throughout the lifetime, this gives the opportunity to answer a few of them.        
• This is how. We cannot read your mind. So when the secret question or the password or the lucky number is requested– it is going to be tough to answer that. Accessing social media, email accounts, the cable/trash/cell phone account is going to be tough if we don’t know what you were using. The this-is-how is a step by step guide of getting into your day to day affairs and allowing communications to continue. An example would be your cell phone – if your immediate family cannot get into your contacts, how will they convey messages to those that may not immediately know of your passing.
• This is what I didn’t say. The plot line for many movies, books and dreams is a vision of a person who is passed conveying messages of love. There may also be family secrets of a recipe or hidden heirloom or photos in a closet. There is the conversations that didn’t happen about the way birth or death or the estrangement happens. All the things you didn’t get the opportunity to say. This can be created informally in a letter format  – Dear Abby, there’s something I didn’t get to say…. Or more formalized bulleted memo. Here are 10 things….

Your physical file is ready and located in your assigned area, but what able the digital version. As you put together your soft-copy of your when-i-die file, consider uploading all your wishes, reports, documents, and memories onto InsureYouKnow.org. It’s a safe place to store all the information in case your loved ones need to access it remotely – or from your own home. You will have peace of mind that they will be able to find everything they need in an organized way – the way you left it. To learn more about the file – read the Time Magazine article

Hindsight is 20/20

January 23, 2020

The idiom – Hindsight is 20/20 – originated in the early 1900s as a way to “describe the fact that it is easy for one to be knowledgeable about an event after it has happened.” We have a New Year’s Day every year, and with that comes the endless resolutions and promises to make changes in our lives. Birthdays are another reflection time. We are fifteen days into the year 2020 and perhaps making the tweaks now can help the resolutions to be successful.

In our lives we have plenty of ways to be resourceful and organized, yet we all fail to cover all the areas. Some of us thrive at organization in the workplace, but have a stack of papers at our home. Others have a knack for fitting in workouts, but are unable to connect with family and friends. Then when a crisis or need happens – we become frantic and anxiety creeps in.

Making those appointments to have 20/20 in 2020.

• Physical Health Appointments. There is not a one-size fits all doctor for our physical health needs. And in 2020 – we have choices. Where do you want to go – a family practice or a larger organization with multiple providers? Do you have a preference in the type of philosophy they have? The Primary Care physician is the doctor that can hold all your records, but they cannot assist with everything. Dentists, Chiropractors, Optometrists, and the numerous specialists for every ailment exist – but making the appointment, preparing questions for the provider, and actually showing up are achievements. According to a 2016 study, the average yearly no-show rate for primary care and specialty medical appointments is just under 20 percent! Post-appointment, request a copy of your records so you can review the action items.

• Financial Health Appointments. We may receive paper statements in the mail about our accounts, investments and paperwork for tax purposes. Many of these can be converted to online-statements which save the environment and clutter the email box versus the kitchen counter. Consumer Action, revealed that depending on the account category, 45-74 percent of respondents said that they choose paper over electronic notifications for insurance, utilities, medical, mortgages, credit cards and property taxes. Whichever method you select – are you clear about what is happening in your financial health. Are the accounts and investments working towards your 2020 goals? Making an appointment with a financial advisor, stopping into the branch to meet with the banking specialist, or connecting with a resource provided by your workplace will help you review your health in this area.

• Mental Health Appointments. The most common responses to “How are you?” are “Good” “Fine” “Okay” but when we dig deeper there are areas of unrest in our lives. Mental wellness doesn’t have to mean seeing a counselor or therapist. Setting aside time, or making an appointment to do something that “brings you joy” can prevent the need to see a therapist. And if you do need a specialist: phone counseling, online chat, individual, group therapy and medications are available to meet your needs.

• Spiritual Health Appointments. The National Center for Biotechnology Information states that “spiritual health creates a balance between physical, psychological and social aspects of human life” Finding the area or time to create the balance in life is challenging, but the label of religion or spiritual does not need to hinder the opportunity to fulfill this need.

Your calendar will be full from all the preparations and appointments, but your world and your significant others will see a drastic difference in who you are in the year 2020. Resolve to make an appointment this quarter with a provider in each category. After the appointments, consider uploading all your receipts, reports, documents, and memories onto InsureYouKnow.org. It’s a safe place to store all the information in case you need to access it remotely – or from the comforts of your own home. You will have 20/20 vision instead of hindsight.

2019 – You will be missed…

January 11, 2020

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How was your holiday period? Did you get a chance to breathe, reflect, and realize the end of the 2019? For some the span of a year can see growth – the accumulation of education, the addition of spouses, and the birth of children; for others it’s a period of shrinking – downsizing of homes, challenges in health, and the death of siblings. The majority of people have a bit of both – the twelve months in a year gives plenty of opportunity for planned and surprise change.

With the addition of technology leading to increased communication and access to the world events – we are aware of not only our own ups and downs, but those of our community, country and world. In mid-2019 – research estimated that 23 billion text messages are sent each day worldwide – and the majority of them are read within the first 3 minutes of being received. (techinjury.net) The Journal of Accountancy says that “The average American checks her phone 47 times a day.” This means we are hyper aware of activities – but are we retaining any of these changes?    

Here are some of the highlights of the 1919s and 2019s – which ones were easier to remember…

The 1919s of the Past. This was the period post WW1 which occurred from 1914-1918 and was the first major war affecting multiple countries. As with major conflict – there was loss of routine, possessions and people. In 1919 – the post-war negotiations and development led to the creation of the League of Nations – which is now the United Nations. The Dutch airline KLM was created – and is still in existence today, and services 145 destinations.

In America – The US President was Woodrow Wilson who suffered a stroke – leaving the President with less mental and physical capacity for the remainder of his term. Despite the President’s veto – the Volstead Act established Prohibition. The 1919s ended with the Seattle Strike where the whole city stopped for 5 days as unionized workers advocated for change.

The 2019s of the Present.  This could also be labeled as a period of volatility. From Hong Kong protests against the bill with mainland China, and the climate changes with the polar vortex and wildfires in multiple countries. The volatile stock market reflects the multiple changes in technology innovation and government clashes.

In America – Gun violence increasing with 423 mass shootings of 2019. Gun Laws changed to permit open carry – allowing guns in schools in some states – to provide protection.  The 2019s ended with the Congress impeachment of the US President for abuse of power and obstruction of Congress due to bribery and wire fraud. This means that the US government has many changes to come.

What are the 2119 historical or memorable moments going to entail? Will they continue to range between conflicts and innovation, health and mistrust? Will we have stability or continue to cause emotional ripples through communities and counties?

2020 is the start of a new decade – and upon taking a breath to reflect and realize – there could be a plethora of items and thoughts that could be stored in InsureYouKnow.org. The product offers a safe place to store all the information in case you need to access it immediately, remotely – or in the next decade

a DIME a dozen

December 15, 2019

definition: very common and of no particular value.

In 1930, the DIME was valuable. “For 10 cents, kids could spend an afternoon in a movie theater. We could buy a loaf of Bond Bread or a snack-size Frisbie pie, or ride the trolley car. And for a dime, people could walk into a tavern and get a cold glass of draft beer.” Today – the US currency has little value associated with the penny, nickel, dime and quarter – we focus on the dollars! Differentiating ourselves and our work is key – people and blogs are a DIME a dozen. With this in mind – I challenge us to review the acronym DIME. It is utilized to calculate the recommended amount of life insurance, but can also help you understand if you and your family are in a good space for 2020 and beyond.

D is for Debt

How much debt do you have? Your debt standing is defined by the amount that you owe to anyone for anything. The most common debts include – car loans, student loans, and credit cards. Buying items on credit card doesn’t mean that the resources are always available to cover the costs, and the holiday season sees the usage of credit cards increase exponentially to cover the “great deals” during Black Friday and Cyber Monday in preparations for Christmas, Hanukkah, and New Year celebrations. Mortgage payments are covered under M.

When you have totaled the debt amount – do you have the assets available to cover the debts or would your family need to find the resources to pay this in an emergency? This amount would be the base number for your life insurance policy.

I is for Income

What is your income? Your income is defined by the money that is coming in – and is the number that is utilized when filing taxes. The most common income streams include – salary (yours and your partner), interest (from saving accounts/401K), and dividends (stocks and bonds). Everyone has an income – whether it’s from a business or rental properties, or your Social Security checks.

When you have totaled your income amount – multiply this by 10. This is considered a good number to have as a resource for 10years if your income source was to disappear. Many times this happens when you retire. This amount is also a value for calculating the amount of life insurance you may want to purchase

M is for Mortgage

What is your mortgage payment? Your mortgage is defined as how much you owe on your home AND any other properties that you own. Renters are advised to multiply rent by 10 to find this number.

When you have totaled this amount – this is another expense that will need to be covered to ensure you and your family have a place to live. Life insurance can assist with this payment when you are unable to.

E is for Education or Emergency“What did the dime say to the penny? At least I have more cents than you.” If you have children or grandchildren, the gift of education would be a worthy investment for future generations. To keep things simple – the $100,000 figure has been suggested which could be used for private education in the K-12 or University level – PER person. If there are no juniors, the E can represent your emergency fund. $100,000 for yourself and partner is a base figure that would cover a critical illness or weather disaster. Now that you have read this blog, and know the DIME formula – take the next step and review your personal numbers. As Ralph Waldo Emerson said – The whole value of the dime is in knowing what to do with it. Insureyouknow will help you track these numbers and see how they change year over year – and how close you are to achieving the magic number. Whether you choose to purchase life insurance or not, the Insureyouknow tool is a place to store your digital documents to access from your home or on-the-go.

Good-bye, 2019! Hello, 2020!

December 1, 2019

As 2019 ends, take time to reflect on your accomplishments, lessons you learned, and the knowledge and skills you acquired. Self-reflection helps build emotional self-awareness that enables you to ask yourself relevant questions and to gain a better understanding about your reactions, strengths, weaknesses, and motivational factors. An annual review is a great way to remember your favorite moments, take stock of the minor and major events of the year, and to plan for the coming year.

Areas for reflection on and questions to consider include:

Career

• What were the most important goals you proposed and accomplished this year?
• Did you deal with career challenges and plan for warranted changes?
• Did you improve your competencies in knowledge and skills?
• What is your most pressing unfinished project and what are your plans to complete it?
• Do you have any other goals that you didn’t meet in 2019?

Health

• What were your lifestyle, fitness, and diet accomplishments?
• Which healthy habits did you adopt and which unhealthy habits did you abandon?
• Did you review your health insurance plan to determine if you are adequately covered and are spending an appropriate amount of money on the level of coverage you need?
• What health challenges did you face and did you heed warning signs about health set-backs or need for medical check-ups?

Relationships

• What were the most significant changes in your personal and professional relationships?
• Did you make time for your family, friends, and colleagues?
• Did any of your existing or new relationships deserve more attention?
• Did you successfully mentor someone who relied on you for guidance?
• Did you willingly seek assistance from current and new people in your life?                              

Finance

• Did you keep track of and act on acquired debt as well as retirement, savings, and emergency fund options?
• Did you participate in realizing business-related financial successes (or failures)?
• What risks did you take and how did they pay off?

Emotions

• Did you try to understand your emotional needs and motivations?
• Did you communicate with others by expressing your feelings and by listening to and appreciating other people’s points of view?
• What do you wish you had done differently and how could you have done better?
• What new things did you discover about yourself that you tried to improve?

Joyful Endeavors

• Did you enjoy spending time on hobbies, vacations, and fun activities with family and friends?
• Did you try any new activities that you will add to your repertoire?

Technology

• Did you face new technological challenges at work or home?
• Did you evaluate your Wi-Fi needs and upgrade your home or office environment based on your assessment?
• Did you subscribe to or renew an insureyouknow subscription to allow you to store your meaningful and vital records in one secure easy-to-use location?

If you maintain a printed or virtual calendar/planner or diary/journal, save email messages, or participate in social media, you can refer to these daily, weekly, or monthly records to review your 2019 accomplishments. When spending time on self-reflection, jot down activities in a notes app on your phone or tablet, in a document on your computer, or by using pen and paper. By holding yourself accountable for personal and professional choices in 2019 and determining a successful course to take in 2020, self-reflection allows you to:

Recognize accomplishments and congratulate yourself.

Reflect on lessons learned, as well as knowledge and skills acquired.

Acknowledge mistakes to use as a self-improvement tool.

Analyze how you to do better in 2020.

Figure out what gives you joy and you are truly passionate about.

Insureyouknow has a tool available to track accomplishments and lessons learned upon completion of your annual self-reflection or any time throughout the year. You can digitally file data to refer to as you continue your self-reflection journey that will allow you to remember 2019 in order to prepare for 2020.

Financial Advisors 101

November 26, 2019

Have you wondered if you need a financial advisor? Are you puzzled about the type of financial professional you need to help with investing, financial planning, selecting insurance, repaying debt, education funding planning, tax planning as well as estate and retirement planning?

Many titles, including robo-advisor, broker, investment advisor, and financial planner are used to describe financial advisors who help clients manage their money and achieve long-term financial goals. Although there is crossover among all groups, and many financial advisors hold multiple credentials, they can be described in general as follows: 

1. Robo-advisors

Robo-advisors use computers to select and manage your investments. Some offer access to human advisors to answer questions, but their primary service is investment management, not financial planning.

Fees start as low as 0.25% of your balance and most charge 0.50% or less. Many have no or low account minimums, so you can start investing with a small amount of money.

Consider whenyou need help investing for financial goals like retirement, but don’t want or can’t afford a more holistic financial plan.

2. Online financial planning services

Relatively new to the market, these services offer investment management in conjunction with virtual financial planning. Clients typically meet with financial advisors by video or phone and receive comprehensive financial plans.

Fees, based on how much money is overseen for you, are described as “assets under management,” or AUM, that might range from 0.25% of your account balance to 1% or more, depending on the type of advisor you choose. 

Consider when you are interested in investment management, a comprehensive financial plan, and ongoing access to financial planners for less than the cost of a traditional in-person advisor. 

3. Traditional financial advisors

Working directly with clients to help them meet their short- and long-term financial goals, traditional financial advisors recommend specific investments and insurance products and may provide tax advice. In most cases, you’ll work with an advisor in your local area.

Fees will be based on a median financial advisor fee of about 1% of the assets managed for you, although some charge by the hour or have a set rate per service. Some require a minimum balance, such as $250,000 in assets.

Consider when you want specialized services, your situation is complex, or you want to meet your financial advisor in person.

4.  Brokers

Brokers work for broker-dealers—firms in the business of buying and selling securities (stocks, bonds, mutual funds, and other investment products) for customers. Brokers are required to make “suitable” recommendations for clients.

Fees are typically a mix of commissions and an advisory fee for portfolio-management services. Each firm has its own compensation formula. Statements show advisory fees and transaction costs. 

Consider when you need guidance or broad advice on funds or stocks, or on how to divide your assets among stocks and bonds based on your age and risk tolerance.

Tips for finding the best financial advisor for you

Once you’ve decided which type of financial advisor is best for your situation and budget, you can start your quest of finding an advisor appropriate for you. 

You should interview a few financial advisors before choosing one. Ask questions (including ones about philosophy on financial planning and investing, experience working with clients like you, and the number of years in practice) and check out their credentials and disciplinary history.

To vet a registered investment advisor, visit the U.S. Securities and Exchange Commission database, search an individual’s name, and find information on qualifications, employment history, disciplinary actions by regulators, and criminal convictions. 

When you’re ready to seek a financial advisor’s assistance, prepare by arming yourself with your personal financial data and specific questions to find the right pathway. Then, you can store quarterly and annual reports as well as investment portfolio changes at insureyouknow.org.

The weird and wonderful world of Insurance Policies

October 15, 2019

Auto insurance, disability insurance, health insurance, home insurance, life insurance, pet insurance, travel insurance…. The list is endless. The insurance industry was valued at a booming $1.2trillion in 2017, and can feel like an alphabet soup of options.

In previous blogs we’ve touched on the 4 types of insurance you must have, life insurance and pet insurance, and we hope you have followed some of these ideas and advice. This post is a little lighter and talks about some of the weird and wonderful, lesser known types of insurance out in the marketplace.

It is clear that despite the trillion dollar industry, there are entrepreneurs and companies out there looking to assume risk for some of the more absurd and unlikely events. Here are a few categories of insurance that made me take a second look – and then file in my mind as a useful piece of trivia to bring out during the holiday season.

 

A is for – Against Death by Laughter

There are lists of people that have died due to laughing. Intense laughter can increase the body’s blood pressure and ability to bring oxygen into the lungs. For some people – asthma attacks or heart attacks could occur as a result. The insurance policy against death by laughter has been utilized by a comedy troupe “in the event that an audience member died from laughter,” movie producers, and was popular in the early 1900s with movie goers who were concerned they may have adverse reactions to the film they are enjoying.

B is for – Body Part Insurance

Yes – there are people who will insure specific parts of their body, and there are companies that will evaluate the loss and put a financial number on it. The consumer for this type of insurance is usually famous athletes or entertainers who rely on certain body parts for their livelihood. Additionally, companies may insure individuals that they have signed deals with to ensure that they will get their money’s-worth. Examples of parts that have been insured under this policy type include voices, taste buds, teeth, mustaches, hair, and fingers.

C is for Change of Heart Insurance.

As its name suggests, this insurance exists for individuals that may be investing a large sum of time and money in a Wedding event, and are nervous about a change of heart. According to businessinsider.com – the average cost to get married in the USA is $38,700. Created to support the parents or families that are forking the bill for the event, it provides a refund if the couple decide that the engagement isn’t going to work out and wish to cancel the wedding ceremonies and festivities. The coverage has a couple of caveats that would make it viable for a small market. One – it cannot be purchased by the couple, only by those supporting the wedding, and Two – the change of heart must lead to a cancellation of the events at least 365 days before the scheduled date.

 

Whatever policy you choose, or decline from having – Insureyouknow has a tool to uncomplicate life. It can be utilized to digitally store all your documents and information in case you need to access it remotely – or from the comforts of your own home. Whether it’s a new policy you have purchased, or renewed, or a policy you have declined or cancelled– be sure to upload the policy and any related documents to insureyouknow. An insureyouknow subscription will allow you recall these documents, in the rare case that you or a family member may need it.

Note: This post was inspired by Wisebread’s article listing their top 10 insurance types, so feel free to read more about some of the policy types mentioned in this blog, and others.

Where have all the seasons gone?

October 1, 2019

There was a time when Spring, Summer, Fall or Autumn, and Winter meant something. When there was anticipation for the new season to begin – the atmosphere, air, environment and weather gave us clues that change was coming. Now we hear that Fall is coming, we see the days on the calendar getting closer to the Fall months, we see the signs and promotions in the stores, the Pumpkin flavored beverages are available – but it doesn’t feel like Fall.  For those of us living in the northern hemisphere – it’s not easy to know when Summer ends at and Fall begins – it creeps upon us until the day that we need to leave the home with a jacket and we exchange the shorts for long pants.

When we read definitions – the division of the seasons is defined as:

• Spring runs from March 1 to May 31;
• Summer runs from June 1 to August 31;
• Fall (autumn) runs from September 1 to November 30; and.
• Winter runs from December 1 to February 28 (February 29 in a leap year).

For those of us in Texas, there’s hot and there’s heat-advisory hot and we are in October and thought of a jacket hasn’t even crossed our mind. Fall may begin in November and last thru January; Winter may be for 6 weeks – February thru mid-March. For those in the Canadian states, there’s winter and not-quite winter. Jackets are a necessity for the majority of the months. The definitions doesn’t apply for us. But there are some traditions that despite the atmosphere, environment and weather, we continue to embrace such as the Pumpkin Spice Latte (and the other drinks on the secret Starbucks menu), falling leaves and boots.

All joking aside though, in North America – we have also added some seasons to the traditional 4 – Hurricane Season, Wildfire Season, Flood season, Mudslide season, Tornado season. Many of these overlap and occur in different parts of the country.

– Hurricane season is split by geography. “The Atlantic hurricane season runs from June 1st to November 30th, and the Eastern Pacific hurricane season runs from May 15th to November 30^th” This is about 6 months of the year.

– Wildfire season in the Western United States – such as California – which can last up to 7 months of the year.

– Flood season – varies across the country and can be throughout the year. In early Spring there is flooding in the northern United States as the snow melts from the Winter months. In Summer and Fall – tropical storms cause flooding in the Southern/Coastal states. Flash flooding can occur during any season.

– Mudslide season is another season that impacts the Californians. Usually post wildfire, or after storms, the mudslides cause multiple casualties and destruction due to the quick, unpredictable timeline. In 2018, the news was focused on the Southern California mudslides.

The world is changing, our environment and weather is changing. But there are ways to keep the memories and documents safe and consistent. Insureyouknow has a tool to uncomplicate life – that is available in any season. It that can be utilized to digitally store all the information in case you need to access it remotely – or from the comforts of your own home. Whether it’s too cold outside to access your safe-deposit box, or too hot to venture into the garage – an insureyouknow subscription will allow you remember the seasons past.

Until next time – Here’s a song from the Netflix studio about the standard seasons – a jingle to keep in your head as you wonder where the seasons are.

Who is the record keeper?

September 17, 2019

 

Do I really need to keep this? …yes….Now where should I keep this? In the information age it seems like there is more to keep track of – but when we come down to basics there are still basic documents that we all have and need, and need to be able to find. There is a lot of information online – bank statements, mortgage payments, bills, paystubs – but what happens when your circumstances change or the information system shuts down. Is there a way for you to get what you need – or your family members?

• Weeks. Paper receipts. The grocery store, gas, eating out. These receipts are not necessarily for long term record keeping – but they help when the credit card statement and balancing the checkbook routine comes. According to Experian research – the average U.S. consumer has an average balance of $6,354 on their credit cards. Without the paper receipts to verify transactions – the extra $100-$300 in excess charges or fraud may not be detected. After the monthly verification – the paper receipts can be discarded. Preferably in the shredder.

 

• Years. The ones that come to mind are the tax returns, mortgage payments and warranties. These are usually in a drawer or stuffed in a cupboard – “somewhere” and may not be accessible in an easy way. The ones that slip the mind and can be difficult to keep track of are the medical bills and plans. Even if you have changed employers, doctors or plans – there is no record of your medical history and payments other than you. Pre-existing conditions or the blood-test that didn’t get sent to the insurance company can come back years later when you interact with the same providers again. Suze Orman has an article on other documents that we should have in our record box.

 

• Forever – These are the one that we mention on most of our blogs and the things that are, hopefully, in our safe places. Give yourself time to get these together. Your birth certificate (and those of your household), Marriage License(s),(it is key to continue to keep the marriage license of previous marriages even if they have been officially annulled),  the Adoption papers and Death certificates. Wills and Death certificates (of anyone that may be connected to your life and could have influence in your future holdings). To get a copy of most of these documents – you need to make a request at the county where the event occurred. This can be tricky when a person is born or dies in a place other than their usual place of residence. If you are unable to physically go to the county clerk office – there are third-party groups that, for a processing fee, will be able to help you get the documents you need.

As you hit the deadlines of storage – don’t forget to dispose of your paperwork carefully. Saving the planet by utilizing the recycling bin is all in good nature, but identity theft is real and has happened to 1 out of every 15 Americans. Consider investing in a home shredder that can be used on a daily basis. Alternatively there are often community shredding services multiple times a year when you can take boxes of paperwork to be safely shredded. For a fee, local office supply stores will also shred important documents.

As you reach to begin the record keeping process and shred those papers, remember InsureYouKnow.org product offerings may be your answer. It’s a safe place to digitally store all the information in case you need to access it remotely – or from the comforts of your own home. Taking stock of your records, memories and your current resources with an annual plan, may provide the peace of mind you’ve been looking for.