Home for the Holidays

December 17, 2020

As 2020 comes to a close, memories of past holiday gatherings with family and friends may increase the stressful and isolating feelings you have experienced during the COVID-19 pandemic. Holiday celebrations will be different this year to prevent the spread of COVID-19. 

Texas Medical Association has compiled a Know Your Risk This Holiday Season chart to provide a list of high-risk activities to avoid and fun alternatives to adapt that pose lower risk of spreading COVID-19. The chart ranks 34 holiday activities from least to most risky so holiday revelers can make informed choices during the busiest travel and social-gathering season of the year. Among the least risky items on the chart are shopping for gifts online, watching holiday movies at home, or viewing holiday lights with your family in your car. The riskiest activities include attending a large indoor celebration with singing, attending a college house party, and celebrating New Year’s Eve at a bar or nightclub.

The Centers for Disease Control and Prevention (CDC) reports that the best way to stay safe and protect others this holiday season is to stay home and celebrate with people with whom you live. Getting together with family and friends who do not live with you can increase the chances of getting or spreading COVID-19 or the flu. 

Travel Plans up in the Air

Travel is highly discouraged because it may increase your chance of getting and spreading COVID-19. Consider postponing travel and staying home to protect yourself and others this year.

If you are considering traveling, the CDC recommends asking yourself the following questions before you make your travel plans.

• Are you, someone in your household, or someone you will be visiting at increased risk for getting very sick from COVID-19?
• Are cases high or increasing in your community or your destination? Check CDC’s COVID Data Tracker for the latest number of cases.
• Are hospitals in your community or your destination overwhelmed with patients who have COVID-19? To find out, check state and local public health department websites.
• Does your home or destination have requirements or restrictions for travelers? Check state and local requirements before you travel.
• During the 14 days before your travel, have you or those you are visiting had close contact with people they don’t live with?
• Do your plans include traveling by bus, train, or air which might make staying 6 feet apart difficult?
• Are you traveling with people who don’t live with you?

If the answer to any of these questions is “yes,” you should consider making other plans, such as hosting a virtual gathering or delaying your travel.

The safest thing to do is to stay home, but if you do decide to travel, testing can make travel safer but it does not eliminate all risk.

Safety Measures from Home and Back

If you decide to travel, get a flu vaccine prior to traveling and follow these safety measures during your trip to protect yourself and others from COVID-19:

• Wear a mask in public settings—on public and mass transportation, at events and gatherings, and anywhere you will be around people outside of your household.
• Avoid close contact by staying at least 6 feet apart from anyone who is not from your household.
• Wash your hands often with soap and water for at least 20 seconds or use hand sanitizer that contains at least 60 percent alcohol.
• Avoid contact with anyone who is sick.
• Avoid touching your face mask, eyes, nose, and mouth.

According to the CDC, for those who decide to travel, COVID-19 tests should be considered one to three days before the trip and again three to five days afterward. The agency also recommends travelers reduce non-essential activities for a full week after they return or for 10 days if not tested afterward. 

Based on extensive modeling, the CDC has revised quarantine guidance and now recommends that people who have been in contact with someone infected with the virus can resume normal activity after 10 days, or seven days if they receive a negative test result. That’s down from the 14-day period recommended since the pandemic began.

At InsureYouKnow.org, you can keep track of travel insurance, medical records, including any COVID-19 testing and results as well as vaccines for the flu and COVID-19, when it becomes available. Social gatherings next winter are predicted to be more enjoyable and fraught with less fear of contracting and spreading a coronavirus. You’ll also have more opportunities to travel and to reconnect with family and friends after a COVID-19 vaccine has been disseminated worldwide.

Winterize Your Home

November 29, 2020

According to the Insurance Information Institute, “Winter storms caused $2.1 billion in insured losses in 2019.” By heeding the following suggestions now to winterize your home, you may avoid costly and time-consuming remedies later, enjoy a safe and warm winter, and conserve energy consumption while saving on your electric bill.

Protect Your Pipes

• Drain your outside hose spigots if you live where pipes can freeze. Insulate pipes that could be susceptible to freezing. When freezing temperatures are forecasted, keep a stream of water running in a few faucets to prevent freezing and bursting.
• Drain garden hoses and store them inside. Also shut off outdoor water valves and insulate faucets in cold weather. Any water left in exterior pipes and faucets can freeze and expand, breaking the pipes.
• Consider installing an emergency pressure release valve in your plumbing system. This measure will protect against increased pressure caused by freezing pipes and can prevent them from bursting. Act now to learn how to shut off the water and know where your pipes are located before an emergency.
• By insulating your hot-water pipes, you’ll reduce heat loss and save energy and money. Insulation will help keep water hot inside pipes, so your water heater won’t have to work so hard. Also, you won’t have to waste as much time or water waiting for hot water to flow out of the faucet or showerhead.
• If you vacate your house for an extended period this winter, turn the water off completely and consider draining the plumbing system to keep pipes from freezing. Also, have a friend or neighbor check on your home regularly to look for any issues and let you know if a problem is detected.

Weatherproof Your Home

• Weatherstripping or installing storm doors and windows will prevent cold air from entering your home or heat from escaping it, which will reduce your power bills.
• Check your fireplace for animal nests or creosote buildup that can be hazardous. Have an annual inspection before building your first fire of the season. Also, soot and other debris build up in the chimney. Call a chimney sweep to thoroughly clean the chimney before your first winter use. You should also vacuum or sweep out any accumulated ash from the firebox.
• Caulk around windows and use foam outlet protectors to prevent cold air from entering your home. However, the majority of heat loss typically occurs via openings in the attic. Check to make sure that you have sufficient insulation.
• Adjust your thermostat. The U.S. Department of Energy reports you can save as much as 1 percent on your energy bill for every degree you lower your home’s temperature during the winter. Set your thermostat for at least 65 degrees and make sure your home is well-insulated.
•  Install a programmable thermostat and save money by keeping the temperature adjusted when you’re not at home.
• Place draft guards by doors in drafty rooms to prevent heat loss.
• To help keep chilly air from leaking in through window cracks, use thermal lined curtains. They’ll help keep your home warm and lower your heating bill. For windows that don’t get direct sunlight, keep curtains closed to keep out cold air and to keep in warm air.
• Install window insulation film that can keep up to 70 percent of heat from leaking out of the windows.
• For maximum heat retention, pack fiberglass insulation around basement doors, windows in unused rooms, attic floors, and window air conditioning units.
• Fill with caulk any remaining gaps in siding, windows, or doors. For extra drafty windows and doors, caulk the inside too, pulling off moldings to fill all gaps in the insulation. 

Protect Your Plants and Outdoor Equipment

• Bring plants and flowering trees inside before the first cold snap. Typically, you should bring your plants in before temperatures dip below 45 degrees.
• Cold temperatures, snow, and ice can damage outdoor furniture and grills. If possible, store them in the garage or basement. If you have a gas grill with a propane tank, close the tank valve and disconnect the tank first. It must be stored outside. If you don’t have storage space for your items, purchase covers to protect them from the elements. You also need to maintain your grill and cover it before putting it away for the season.
• Clean and maintain outdoor power tools such as mowers and string trimmers prior to storing. If you have a snow blower, inspect it before the first snowfall.
• Examine your pool cover for damage and replace it if needed.
• Weather-strip your garage door. Make sure the seal between your garage door and the ground is tight to prevent drafts and keep out small animals.
• Inspect your driveway for cracks. Clean out and repair any damage with driveway filler, then coat with a commercial sealer.
• Keep driveways and sidewalks clear of ice and snow and repair any faulty steps and handrails.

Save on Your Energy Bills

• Call your local power company to see if energy saving assessments are offered. It’s often a free service where a representative will identify specific changes to make your home more energy efficient and save you money. LED light bulbs and water heater blankets can also make a difference.

Service Your HVAC System

• Your HVAC (heating, ventilation, and air conditioning) system will function more efficiently with a clean filter. A dirty filter with trapped lint, pollen and dust obstructs airflow and makes your HVAC system run longer to heat your home. You may need to replace filters at least every three months.
• Adjust your ceiling fans to move in a clockwise direction so they push hot air along the ceiling towards the floor. 

Check Your Roof and Gutters

• Inspect your roof. Look for broken, frayed, curled or missing shingles; clogged valleys; damaged flashing; or deterioration.
• Clear leaves, pine needles, dirt, and other accumulated debris from the roof.
• Cut back overhanging branches to prevent damage to shingles and gutters.
• To prevent clogging, inspect and clean the gutters of leaves and other debris. Having clean gutters will also allow melting snow to drain properly.
• Install snow guards.
• Check the attic and ceilings for staining from water leakage. While you’re up there, make sure the attic is properly ventilated to prevent mold and mildew.
• If you live in an area that is prone to snow, keep a snow roof rake handy.
• Make sure that water can flow freely through your gutters now to help prevent icicles and ice dams from forming later. 

Flush Your Water Heater

• Particles and sediment can collect over time in the bottom of your water heater, hindering the unit’s efficiency. Flush the water through the drain valve to clear out the material and keep your heater functioning at its best. 

Test Your Detectors

• Residential fires are more common in winter, so it is important that all of your smoke detectors work. Check them monthly and replace batteries as needed. You should also consider installing a carbon monoxide detector to avoid inadvertently trapping this toxic gas in your home.

Most homeowners insurance policies cover damages due to extreme winter weather, but make sure you speak with your independent agent to answer any questions you have about your specific homeowners, condo, or renters insurance policy. Keep a record of all your winterizing activities and your insurance policies at InsureYouKnow.org. You’ll then be prepared to take on weather-related challenges that come blowing your way this winter.

Ensure Your Health Care Coverage

November 15, 2020

Changing your calendar to the month of November signals the need to review your health insurance coverage for the coming year. If you don’t have health insurance coverage through an employer, you’ll need to buy it yourself if you want coverage in 2021.

The Affordable Care Act (ACA) (also known as Obamacare), enacted in March 2010, called for the creation of a health insurance exchange in each state, with three primary goals:

• Make affordable health insurance available to more people. The law provides consumers with subsidies (“premium tax credits”) that lower costs for households with incomes between 100 percent and 400 percent of the federal poverty level.
• Expand the Medicaid program to cover all adults with income below 138 percent of the federal poverty level.
• Support innovative medical care delivery methods designed to lower the costs of health care in general.

In the article, “Insurance Coverage after Job Loss—The Importance of the ACA during the Covid-Associated Recession,” published on October 22 in The New England Journal of Medicine, the authors state, “The ACA, having created several new options for health insurance unrelated to employment, will protect many recently unemployed people and their families from losing coverage.” The article also emphasizes, “The very virus that has brought about record unemployment levels is the same agent that makes health insurance—and the new options created under the ACA—more important than ever.

Open Enrollment for 2021

In every state, open enrollment for ACA-compliant 2021 health coverage for individuals and families started on November 1 and, in most states, will end on December 15, 2020. This deadline applies to the 36 states that use HealthCare.gov and it also may apply in some of the states that run their own exchanges.

You can enroll for a health insurance plan online, over the phone, or in-person. When you enroll in a plan through the exchange, you need to have the following information on hand for each enrollee:

• Name, address, email address, Social Security number, birthdate, and citizenship status.
• Household size and income if you’re planning to apply for premium subsidies or cost-sharing reductions. A wide range of documentation can be used to prove your income, including pay stubs, W2s, or your most recent tax return.
• Coverage details and premium for any employer-sponsored plan that’s available to your household (regardless of whether you’re enrolled in that plan or have declined it).
• Payment information that the insurer will be able to use to charge your premiums.
• Your doctors’ names and zip codes, so that you can check to make sure they’re in-network with the health plans you’re considering.
• A list of medications taken by anyone who will be covered under the policy. Each insurance plan has its own formulary so you’ll want to check to see which one will best cover the medications you need.
• If you want to enroll in a catastrophic plan and you’re 30 years old or older, you’ll need a hardship exemption (note that premium subsidies cannot be used with catastrophic plans, so these are generally only a good idea if you don’t qualify for a premium subsidy, but can meet the requirements for a hardship exemption).

Coverage Effective January 1

In almost all cases, your coverage will take effect on January 1, 2021 if you sign up during the open enrollment window in the fall of 2020. If you’re already enrolled in an individual-market plan and you’re picking a different plan during open enrollment, your current plan will end on December 31 and your new plan will take effect seamlessly on January 1 if you continue to pay your premiums.

December Deadline Limitations

If you don’t enroll in an ACA-compliant health insurance plan by the end of open enrollment on December 15 in most states, your buying options may be limited for the coming year. Open enrollment won’t come around again until November 2021, with coverage effective January 1, 2022. Exceptions include:

• Medicaid and CHIP enrollment are available year-round for those who qualify. If your income drops to a Medicaid-eligible level later in the year, you’ll be able to enroll at that point. Similarly, if you’re on Medicaid and your income increases to a level that makes you ineligible for Medicaid, you’ll have an opportunity to switch to a private plan at that point, with the loss of your Medicaid plan serving as the qualifying event that triggers a special enrollment period.
• Native Americans can enroll year-round in in plans through special provisions in the ACA that apply to Native Americans.
• If you have a qualifying event during the year, you’ll have access to a special enrollment period. Qualifying events include marriage (if at least one spouse already had coverage prior to the marriage), the birth or adoption of a child, loss of other minimum essential coverage, or a permanent move to a new geographical area where the available health plans are different from what was available in your prior location (if you already had coverage prior to your move).     

You can access a guide to all of the qualifying events that trigger special enrollment periods in the individual market including details about the specific rules that apply to each of them.

No Federal Penalty but Some States Levy Tax Penalties

There is no federal government penalty for being uninsured in 2021 but four states (Massachusetts, New Jersey, California, and Rhode Island) and Washington, DC, impose tax penalties for not having health insurance.

For More Information About ACA-Healthcare Coverage

Follow these steps:

• Get a quotation at healthinsurance.org. 
• ‘Window shop’ anonymously on your state exchange (if you’re in Washington, DC, or one of the 14 states that run their own exchanges) or HealthCare.gov’s plan browsing page if you’re in one of the other 36 states.
• Consult with a trained advisor by setting up an appointment with a navigator or broker in your area who will be able to help you sort through the available options and figure out which one will best meet your needs.
• Talk with your health care providers if you’re considering a policy change during open enrollment. You’ll want to know which provider networks include your doctors, and whether any network changes are planned for the coming year.

Auto-Renewal for Existing ACA-Compliant Health Plan

If you’re already enrolled in an ACA-compliant health plan through your state’s marketplace, you can probably let your plan automatically renew for 2021. Auto-renewal is an option for nearly all exchange enrollees, although Pennsylvania and New Jersey have transitioned away from HealthCare.gov and are using their own new enrollment platforms instead. Residents in those states need to pay close attention to notifications they receive from the marketplace with instructions on how to renew coverage or select a new plan for 2021.

But, relying on auto-renewal for ACA-compliant insurance coverage may not be in your best interest. No matter how much you like your current plan, it pays to shop around during open enrollment and see if a plan change is worth your while because:

• In most states, you won’t be able to pick a new plan after your coverage is auto-renewed. 
• Your subsidy amount will generally change from one year to the next. If your subsidy gets smaller, auto-renewal could result in higher premiums next year. 
• If you receive a subsidy, auto-renewal could be risky even if the subsidy amount isn’t declining. This FAQ explains details that you may encounter if you let your individual health insurance plan automatically renew.
• If your plan is being discontinued, auto-renewal will result in the exchange or your insurer picking a new plan for you. 
• Auto-renewal might result in a missed opportunity for a better value. 

You might still decide that renewing your current plan is the best option for 2021. But, it’s definitely better to actively make that decision rather than letting your plan auto-renew without considering other available options.

After you have squared away your health care coverage for 2021, you can record all the decisions you make, enrollment forms you submit, and confirmations you receive at InsureYouKnow.org. By doing that, you’ll be able to review your health insurance coverage commitments in November 2021 in preparation for 2022.

Reduce, Reuse, and Recycle

October 30, 2020

On Sunday, November 15, acknowledge America Recycles Day 2020 by recognizing the importance and impact of recycling, which has contributed to American prosperity and the protection of our environment since 1997 when it was created by the National Recycling Coalition. In 2009, this holiday became an integral part of the Keep America Beautiful Campaign. Today, there are thousands of events across the United States to raise awareness about recycling and to encourage people to recycle.

The recycling rate has increased from less than 7 percent in 1960 to the current rate of more than 35 percent. A study by the U.S. Environmental Protection Agency (EPA) found that every 10,000 tons of materials recycled supports nearly 16 jobs and $760,000 in wages.

The recycling efforts of communities and business throughout the United States have helped with this success and growth. To build on recycling progress, EPA as well as local recycling providers encourage every American to contribute by recycling right that includes checking with your local collection agency to be certain that items you put in your recycling bin are acceptable. Items like cardboard, metal cans, and paper are commonly accepted by local curbside programs, but items like plastic bags, electronics, and batteries are not. Visit the EPA website at How Do I Recycle?: Common Recyclables to see how and where to recycle specific categories of items you are ready to reduce in your environment.

According to HolidaysCalendar.com, interesting recycling facts include:

• 60 percent of trash could be recycled
• Aluminum cans can be recycled endlessly
• Aluminum cans can go from recycling back to store shelves in 2 months
• Recycling one can saves enough energy to run a TV for almost 3 hours
• 80 billion aluminum cans are used each year around the world
• Americans throw away more than 25 trillion Styrofoam cups a year
• 5 million plastic bottles are used in America every hour and most of them are tossed in the trash
• Plastic bags in the oceans kill a million sea creatures a year
• Every year, a billion trees worth of paper is thrown away
• Wood and paper thrown away each year could heat 50 million homes for two decades
• Recycling one ton of plastic can save almost 2,000 gallons of gasoline

Ways to Observe America Recycles Day

The simplest way to observe this holiday is by looking at what you throw away and making a commitment to recycle more. You also can encourage your friends and neighbors to do the same. On social media, you can use the hashtag #AmericaRecyclesDay.

Benefits of Recycling

• Reduces the amount of waste sent to landfills and incinerators
• Conserves natural resources such as timber, water, and minerals
• Increases economic security by tapping a domestic source of materials
• Prevents pollution by reducing the need to collect new raw materials
• Saves energy
• Supports American manufacturing and conserves valuable resources
• Helps create new well-paying jobs in the recycling and manufacturing industries in the United States

Steps to Reduce Waste

Find out what you can do to help make a difference in your environment every day. Whether you’re at home, on the go, in the office, or at school, you are faced with many opportunities to go green by reducing, reusing, and recycling. Click on the following links to reach EPA’s recommendations by specific categories.

• At home
• At school
• At work
• In your community

Ways to Recycle More, Recycle Right

Check out EPA’s Frequent Questions on Recycling page for more information on ways you can contribute and where.

During the COVID-19 pandemic, alternative instructions may apply to your recycling efforts and EPA offers the following tips.

• Focus on waste prevention where possible, and when recycling, keep the materials as clean and dry as possible.
• Follow the guidelines of your local recycling hauler and only put items in your recycling bin that they accept.
• If your community is not processing recycling due to the materials recovery facility being closed or another reason, consider dropping materials off at a recycling center, while following Centers for Disease Control and Prevention, state, and local public health guidelines.
• Keep plastic bags, masks, wipes, and latex gloves out of the recycling bin.
• If someone in your home has COVID-19, treat your recyclables as trash. 
• Don’t put your recyclables in plastic bags.
• Clean and shake dry recyclables to ensure products get recycled.
• Break down cardboard boxes and put them in the recycling bin whenever possible. 
• Put recycling and trash in the appropriate bins, not next to them. Leaving materials next to bins increases risks to sanitation workers and can attract pests.
• Do not put lithium, lithium-ion or spent lead-acid batteries (e.g., car batteries) in your trash or recycling bins. These batteries can contain hazardous materials and can contaminate groundwater or cause fires at recycling facilities. Batteries from electronics and cars can be recycled at specified retail and other locations. You can also check with your city or county to see if they have a household hazardous waste collection program.
• If you are cleaning thoroughly, consider setting aside items (e.g., batteries, paints, weed killers, plastic bags, clothing, and other donations) to donate, recycle, or dispose of later when it’s safe to bring them to a drop off location or collection event. Follow local guidelines. Many localities are limiting service and are not picking up yard waste or bulk items at this time.
• Return grass clippings back onto your lawn instead of bagging them.
• Thank your recycling collectors, haulers, and sorters—they are providing a vital service during this time!

Resources for Educators

EPA encourages educators to use online and printed resources to show students how to reduce, reuse, and recycle for America Recycles Day.

Recycling not only saves space in landfills, reuses important resources, and saves energy but it also prevents the needless destruction of many aquatic animal species and helps in the fight against global warming. Spend time on November 15 to figure out how you can recycle more. When you review your home, school, and work spaces and recycle unneeded printed and computer files, consider transferring financial and personal information from cumbersome arrangements to InsureYouKnow.org. If you do, you’ll be able to easily access timely information without having to cull through loads of documents hidden in filing cabinets, boxes, or on your computer.

On the Road Again . . . Returning to Your Workplace

October 14, 2020

If you’ve been working from home during the COVID-19 pandemic, you may look forward to rejoining your colleagues in the offices deserted by your company earlier this year when you started working from home. According to a survey conducted by The Conference Board, about 35 percent of U.S. companies don’t know when they will allow employees back into the office. The survey also concluded that about 39 percent of companies plan to reopen offices by early 2021, while 13 percent of offices have remained open throughout the pandemic.

While decisions to reopen are being made by individual companies that see benefits of staff working collaboratively and creatively in person that many workers miss, and worry that continued lockdowns could damage the economy and society, the return to the office isn’t without risk when the number of coronavirus cases continues to climb.

Returning to the office will be a big change for millions of employees who have gotten used to working from home without long commutes and a daily separation from family during strictly structured work hours. Companies need to prepare for reopening offices even if they don’t plan to call workers back until 2021. Every organization is going to be different in the response needed to get offices back open, depending upon who owns the building, office size, and whether employees are likely to use public transportation.

Office building employers, owners and managers, and operations specialists may find useful guidelines from the Centers for Disease Control and Prevention (CDC) to prepare for the time when employees return to work by creating a safe and healthy workplace for workers and clients. The following list is an abbreviated version of the CDC’s recommendations to protect your staff and others while slowing the spread of COVID-19.

Check the building to see if it’s ready for occupancy.

• Evaluate the building and its mechanical and life safety systems to determine if the building is ready for occupancy.
• Ensure that ventilation systems in your facility operate properly.
• Increase circulation of outdoor air by opening windows and doors if possible, and using fans.
• To minimize the risk of waterborne diseases, take steps to ensure that all water systems and features and water-using devices are safe to use after a prolonged facility shutdown.

Identify how workers might be exposed to COVID-19 at work.

• Conduct a thorough hazard assessment of the workplace to identify potential workplace hazards that could increase risks for COVID-19 transmission.
• Identify work and common areas where employees could have close contact (within 6 feet) with others—for example, meeting rooms, break rooms, the cafeteria, locker rooms, check-in areas, waiting areas, and routes of entry and exit.
• Include all employees in communication plans—for example, management staff, utility employees, relief employees, and janitorial and maintenance staff.
• If contractors are employed in the workplace, develop plans to communicate with contracting companies about changes to work processes and requirements for the contractors to prevent transmission of COVID-19 in your facility.

Develop hazard controls to reduce transmission among workers.

• Modify or adjust seats, furniture, and workstations to maintain social distancing of 6 feet between employees.
• Install transparent shields or other physical barriers to separate employees and visitors where social distancing is not an option.
• Arrange chairs in reception or other communal seating areas by turning, draping, spacing, or removing chairs to maintain social distancing.
• Use methods to physically separate employees in all areas of the building, including work areas and other areas such as meeting rooms, break rooms, parking lots, entrance and exit areas, and locker rooms.
• Replace high-touch communal items, such as coffee pots and bulk snacks, with alternatives such as pre-packaged, single-serving items. Encourage staff to bring their own water to minimize use and touching of water fountains or consider installing no-touch activation water fountains.
• Consider taking steps to improve ventilation in the building, in consultation with an HVAC professional, based on local environmental conditions and ongoing community transmission in the area.
• Ensure exhaust fans in restroom facilities are functional and operating at full capacity when the building is occupied.

Change the way people work.

Employees who have symptoms of COVID-19 or who have a sick family member at home with COVID-19, should be encouraged to notify their supervisor, stay home, and follow CDC-recommended steps. Employees should not return to work until they meet the criteria to discontinue home isolation, in consultation with their healthcare provider. At the office, the employer needs to:

• Perform enhanced cleaning and disinfection after anyone suspected or confirmed to have COVID-19 has been in the workplace.
• Consider conducting daily in-person or virtual health checks of employees before they enter the work site.
• Stagger shifts, start times, and break times to reduce the number of employees in common areas such as screening areas, break rooms, and locker rooms.
• Follow the CDC’s guidance for cleaning and disinfecting to develop, follow, and maintain a plan to perform regular cleanings of surfaces.
• Give employees enough time to wash their hands and access to soap, clean water, and paper towels.
• Discourage handshaking, hugs, and fist bumps.
• Encourage the use of outdoor seating areas and social distancing for any small-group activities such as lunches, breaks, and meetings.
• Use no-touch trash cans.
• Remind employees and clients to wear cloth face coverings in public settings and avoid touching their eyes, noses, and mouths.

The magazine Financial Management encourages employers to find a balance when planning to reopen the office and offers some key considerations, including the following ones, to keep in mind when considering reopening the office.

Allow choices and review policies. 

Employers must be aware that some employees or someone they live with will have health conditions which make them particularly vulnerable to the coronavirus, meaning a return to the office remains unlikely for many months.

Organizations also may find that some employees have discovered that they enjoy working from home and don’t want to come back into the office. The optimal situation is likely to be to give employees the choice of coming into the office or continuing to work from home. Coaxing any staff working from home to return to the office may prove a challenge, but for high-risk employees, those with vulnerable family members, or ones with children doing remote learning, going back to the workplace simply is not an option at present.

Support employees who work at home.

Companies need to ensure that staff have the right technology and resources to continue working from home. More firms are now more likely to consider flexible working requests than before the pandemic struck.

Policies covering sick leave, health benefits, and paid time off also will need to be reviewed so that they adequately protect staff who contract COVID-19 or are required to self-isolate.

Plan for possible outbreaks.

Companies already have plans in place to evacuate offices in case of fires, earthquakes, or other disasters but now they need to add health emergencies to the list. If an employee develops COVID-19 symptoms in the workplace, know how to get them safely out of the building. Companies may need to close a floor or an entire building, before deep-cleaning it, track and trace all staff in contact with the employee, and cover the costs for COVID-19 tests and resulting treatment if an employee tests positive.

With so many changes envisioned for your return to work, at InsureYouKnow.org, you can keep track of modifications in company policies for your health care coverage and paid time off, technology purchases for which you may be reimbursed by your company, and records of COVID-19 testing that may be requested by your employer or when you travel.

You Are Not Alone

September 28, 2020

Take time out on October 10, designated as World Mental Health Day, to become aware of mental health issues around the world and in your own surroundings, especially in the time of the COVID-19 pandemic. Mental health is one of the most neglected areas of public health. Close to 1 billion people are living with a mental disorder, 3 million people die every year from the harmful use of alcohol, and one person dies every 40 seconds by suicide.

As the world’s population has witnessed from afar and has experienced close-up since earlier this year, the COVID-19 pandemic has been a stressful time for many people. Though necessary to prevent illness and loss of life due to COVID-19, public health recommendations, such as social distancing, business and school closures, shelter-in-place orders, and wearing face coverings in public, have made people feel isolated, lonely, and financially distressed. Fear and anxiety about the rapidly spreading coronavirus have caused strong emotions in adults, teenagers, and children. Finding healthy ways to cope with the stress you are experiencing may help you, the people you care about, and your community become stronger.

Everyone reacts differently to stressful situations. How you respond to stress during the COVID-19 pandemic can depend on your background, your social support from family or friends, your financial situation, your health and emotional background, the community you live in, and many other factors. Stress during the COVID-19 pandemic can cause the following:

• Fear and worry about your own health and the health of your loved ones, your financial situation or job, or loss of support services you rely on.
• Changes in sleep or eating patterns.
• Difficulty sleeping or concentrating.
• Worsening of chronic health problems.
• Worsening of mental health conditions.
• New or increased use of tobacco and alcohol and other substances.

You are not alone if you are experiencing any of these reactions to stress during the COVID-19 pandemic. Symptoms of stress did not originate with the current pandemic; John Cassian, a monk and theologian who wrote in the early 5^th century, referred to the emotion of what we are collectively feeling today as “acedia.” A strange combination of listlessness, undirected anxiety, and inability to concentrate make up the paradoxical emotion of acedia. In reaction to physical and social isolation, the symptoms of acedia are the seizing up or freezing of feelings, reactions that were fairly common among medieval monks shut away in monasteries.

You may feel like you are living in a monastery because your way of life has changed drastically and consequently your emotional health may be challenged. You need to take care of your mental health, an important part of your overall health and wellbeing, that affects how you think, feel, and act. It may also affect how you handle stress, relate to others, and make choices during an emergency. People with pre-existing mental health conditions or substance use disorders may be particularly vulnerable in an emergency. Mental health conditions such as depression, anxiety, bipolar disorder, or schizophrenia affect a person’s thinking, feeling, mood, or behavior in a way that influences their ability to relate to others and function each day. These conditions may be situational or long-lasting. People with preexisting mental health conditions should continue with their treatment and contact their health care providers if new or worsening symptoms develop.

The new realities of working from home, temporary unemployment, home-schooling of children, and lack of physical contact with other family members, friends and colleagues may be taking a toll on your mental health. Adapting to lifestyle changes such as these, and managing the fear of contracting the virus and worrying about people close to you who are particularly vulnerable, are challenging for everyone. They can be particularly difficult for people with mental health conditions.

Fortunately, there are lots of things that we can do to look after our own mental health and to help others who may need some extra support and care.

Here are tips and advice that you may find useful.

• Keep informed. Listen to advice and recommendations from your national and local authorities. Follow trusted news channels, such as local and national TV and radio, and keep up-to-date with the latest news from reliable sources.
• Minimize newsfeeds. Try to reduce how much you watch, read or listen to news that makes you feel anxious or distressed. Seek the latest information at specific times of the day, once or twice a day if needed.
• Have a routine. Keep up with daily routines as far as possible, or make new ones. Get up and go to bed at similar times every day. Keep up with personal hygiene. Eat healthy meals at regular times. Exercise regularly. Allocate time for working and time for resting.
• Make time to do things you enjoy. Pursue a favorite hobby or start a new one. Engage in exercising, collecting items, gardening, reading, writing, cooking, baking, drawing and painting, sewing, knitting, crocheting, or doing other forms of arts and crafts.
• Keep in contact with others. Regular contact—by phone, email, text, live chat, or old-fashioned letter and note writing—is important for you and other people you care about to feel less isolated and more appreciated.
• Limit alcohol and drug use. Limit the amount of alcohol you drink or don’t drink alcohol at all. Don’t start drinking alcohol if you have not drunk alcohol before. Avoid using alcohol and drugs as ways of dealing with fear, anxiety, boredom, and social isolation.
• Be mindful of screen time. Be aware of how much time you spend in front of a screen every day. Make sure that you take regular breaks from on-screen activities.
• Balance video games with off-line activities. While video games can be a way to relax, it can be tempting to spend much more time on them than usual when at home for long periods. Be sure to keep the right balance with off-line activities in your daily routine.
• Keep a positive social media presence. Use your social media accounts to promote positive and hopeful stories.

The COVID-19 pandemic and resulting economic downturn have negatively affected many people’s mental health and created new complications for people already suffering from mental illness and substance use disorders. Take time on World Mental Health Day, and every other day of the year, to create a positive perspective on dealing with your stress levels during the COVID-19 pandemic.

If you need to maintain prescriptions for your or family members’ health conditions, you can keep records at InsureYouKnow.org of prescribing physicians, the trade names and dosages of medicines, locations of pharmacies that fill your medications, the number of days supplied, and refill expiration dates.

Labor Day 2020: Tips for Americans Looking for Work

August 27, 2020

In 2020, Labor Day is celebrated on Monday, September 7. According to the U.S. Department of Labor, this holiday is a yearly national tribute to the contributions workers have made to the strength, prosperity, and well-being of the United States. The first Labor Day holiday was celebrated in 1882 in New York City. Three years later, the holiday had spread to other industrial centers of the country and began to represent the end of summer and the start of the back-to-school season. Although Labor Day is typically celebrated in cities and towns across the nation with parades, picnics, barbecues, fireworks displays, and other public gatherings, the manner and extent of America’s annual celebration to honor the American worker will be different this year during the COVID-19 pandemic.

A three-day holiday weekend this September may not signal a time to publicly celebrate for many Americans affected by high unemployment, shifting industry hiring patterns, and fundamental changes to the way they work and play amid the COVID-19 crisis. If you are unemployed, underemployed, or just ready for a change in your work circumstances, the following tips may increase your chances of finding a job under the current challenging labor market.

Review your resume and online professional presence. If it’s been a while since you’ve applied for a job, evaluate your resume to make sure it’s error-free, fully updated, and customized for each job for which you submit an application. Post your resume on your own website if you have one, and on online job boards or sites specific to your target industry. Consider adding work samples, links to any published work, or a video introduction to your resume. Use keywords that will yield results in search engine queries conducted by prospective employers. Keep your references informed about job leads and scheduled interviews so they will be ready to respond to requests for recommendations about your job performance and history.

Look in the right places for opportunities. Current hiring trends may include positions for freelancers and remote workers for which you may be eligible. You also should be willing to consider new industries where job opportunities have been stronger, such as technology and health care. Contact people in your network who are employed in favorable hiring industries and explain your interest and availability.

As companies move to remote work to fight the coronavirus pandemic and an increasing number of workers are being laid off or furloughed, you might be wondering if you should continue to send out resumes or just assume that no one is hiring for the foreseeable future. It’s true that economists are predicting a recession, but career experts advise to keep networking and applying, provided you change your approach to acknowledge these are uncertain times.

Join professional groups on Facebook and LinkedIn that offer a wide range of options with groups for a variety of professions. Make yourself visible to online groups by introducing topics or adding to conversations that allow you to demonstrate your expertise.

Figure out your strengths. Know your skills, your worth, and your passions – these are the things that help differentiate you, and allow you to thrive in the areas in which you’re most competitive. To address remote working conditions, emphasize your comfort and expertise with technology, including remote collaboration and communication programs you’ve used and endorse. A good job search is targeted in many ways, including knowing where you’ll be appreciated and in demand. Analyze job descriptions by listing each required skill and experience. Then consider whether you have that exact skill, if you have the skill but haven’t used it in a few years, or if you’re lacking the skill entirely. Apply that information to determine what you need to improve on to make yourself a better candidate when the job market picks up again.

Refresh your skills. Look into taking free or low-cost courses online or obtain certifications in a new skill that can complement your existing job path or lead to a new career. Due to the COVID-19 pandemic, many online learning options provide free or lower-priced educational programs and courses on professional development, leadership, and communication skills that allow you to continue working in another capacity while you complete your studies.

Check out free online course including MOOCs (Massive Open Online Courses), EdX classes with courses from MIT and Harvard, and free Microsoft training and tutorials. In addition to providing job announcements and company descriptions, TheMuse.com links to online courses “that’ll boost your skills and get you ahead.” Learn to use remote communication and collaboration programs like Slack, Zoom, Skype, the G-Suite, and Dropbox that can be learned and applied quickly.

Rely on others to help in your job search. In addition to a source for new jobs, your network also can be the best place to advertise your job skills and career ambitions, seek help securing loans or financing to start a new business, assistance in applying or being admitted to a new career training or degree program, or to obtain introductions to others who might be able to help in a job search. Check out your high school or university’s alumni network to learn where your connections are working. When you reach out, ask for a short informational interview to learn more about their workplace, and during the conversation, ask whether there’s anyone else you could speak with at the company. Repeat this process until you’ve spoken to someone in the department you think is the best fit.

During an economic slowdown, it’s important to focus on what you can control—by improving your skills and reaching out to your network, you can lay the groundwork now so that when the crisis is over you have opened doors and rekindled relationships.

Project yourself on Labor Day 2021. Pending the development and implementation of a coronavirus vaccine, the COVID-19 pandemic may be over within the next year. Analyze your need to overhaul your career or to take gig jobs or other freelance work if you’ve been laid off and are facing overwhelming debt and unemployment for an unforeseeable time. If possible, don’t make dramatic job changes or career decisions that can impact you for years to come. If you can determine where you want to be when COVID-19 is over, you can successfully direct your job search. Although companies might not be hiring in 2020, they will keep you in mind if you continue to build relationships and share your ideas with them until they do start hiring.

At InsureYouKnow.org, you can store your current and previous resumes, legal and contractual agreements pertaining to your employment, and work-related health insurance policies, especially if conditions and coverages have changed due to the COVID-19 pandemic.

Hold onto Your Hat (and Your Home)! It’s Hurricane Season!

August 14, 2020

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The word hurricane comes from the Taino Native American word, hurucane, meaning evil spirit of the wind. An Atlantic hurricane or tropical storm is a tropical cyclone that forms in the Atlantic Ocean. In the Pacific Ocean, hurricanes are generally known as typhoons and in the Indian Ocean they are called tropical cyclones.

The National Oceanic and Atmospheric Administration (NOAA) warns that as many as 25 named storms—twice the average number—will occur in 2020 to present an extremely active season that began on June 1 and ends November 30 with more frequent, longer, and stronger storms in the Northern Atlantic Ocean.

Storms get names once they have sustained wind speeds of at least 74 miles per hour. NOAA anticipates that 2020 could deliver a total of 19 to 25 named storms. That would put this year in league with 2005, which experienced more than two dozen named storms including Hurricanes Katrina and Wilma. Each year, only 21 storm names are designated because the letters Q, U, X, Y, and Z are not used. The first hurricane of the year is given a name beginning with the letter “A.” The list of names selected for 2020 storms starts with “Arthur” and ends with “Wilfred.”

If all the allotted names are used, the National Hurricane Center will use the Greek alphabet for additional names. This has only happened one time on record—in 2005 when the Atlantic Ocean experienced 28 named storms.

“We are now entering the peak months of the Atlantic hurricane season, August through October,” National Weather Service Director Louis Uccellini said in a recent news teleconference. “Given the activity we have seen so far this season, coupled with the ongoing challenges that communities face in light of COVID-19, now is the time to organize your family plan and make necessary preparations.”

FEMA’s (Federal Emergency Management Agency) Ready website provides checklists to help you put a plan together, consider specific needs in your household, download and fill out a family emergency plan, and to practice your plan with your family/household.

In planning for hurricanes and in dealing with outcomes of storm damage, you’ll also need to review your insurance coverage to make sure it matches your needs. Hurricanes provide little advance notice of their arrival, and as landfall approaches, insurance companies may temporarily suspend new coverage and coverage changes.

An insurance representative can review your policy, explain limits and deductibles, and help you identify coverage gaps. “You should ask your representative for tips on hurricane risk mitigation that may lower your insurance premiums and better protect your property,” says Tom Woods, assistant vice president of property underwriting for USAA.

Insurance Information Institute (III) website shares precautionary measures you can take to protect your home as well as your business from destructive storms. Don’t wait until a hurricane watch is issued, because it may already be too late to take certain recommended precautions, including reviewing your insurance policies.

III also offers a hurricane season insurance checklist that can help you understand your coverage and whether it’s adequate to repair or rebuild your home and to replace your belongings. Keep in mind that your homeowners insurance covers the cost of temporary repairs for hurricane damage, as well as reasonable additional living expenses over and above your normal living expenses if you have to relocate.

However, your homeowners policy doesn’t cover flood damage, so you may want to consider looking into flood insurance. If you live by the coast, you may also need a separate policy for protection against wind and wind-blown water damage. Check for wind-damage exclusions, and if wind damage isn’t covered by your standard policy, buy one from your state’s insurance program. In hurricane-prone states, for instance Louisiana, Texas, and Florida, some standard home insurance policies won’t pay for windstorm damage. So, if you want coverage, you need to buy an extra windstorm insurance policy in addition to your normal home insurance policy. In this case all wind damage would fall under this policy instead of your traditional homeowners policy.

After reviewing and revising insurance coverage with your insurance professional for your home, car, and business, store your updated insurance policies at InsureYourKnow.org where they will be readily available if a hurricane comes calling and wreaks havoc on printed versions of policies kept in your home or office.

During hurricane season, visit FEMA’s Ready website for more information and stay tuned to the National Hurricane Center for updates on tropical storm and hurricane activity in the Atlantic Ocean.

Stand Up (or Sit Down) and be Counted in the 2020 Census

July 29, 2020

The 2020 Census counts every person living in the United States and five U.S. territories (Puerto Rico, American Samoa, the Commonwealth of the Northern Mariana Islands, Guam, and the U.S. Virgin Islands.) The count, mandated by the U.S. Constitution in Article 1, Section 2, is conducted by the U.S. Census Bureau, a nonpartisan government agency, every 10 years. The 2020 Census will mark the 24th time that the country has counted its population since 1790.

In March 2020, each home was sent an invitation to respond to a short questionnaire online, by phone, or by mail. If you have already replied by answering the survey about yourself and everyone who was living with you on April 1, 2020, the Census Bureau is grateful. If you haven’t yet completed the questionnaire, your answers are still needed to add with information from other homes to produce statistics, which never identify your home or any person in your home. 

Census invitations included an insert in 12 non-English languages, inviting people to respond online or by phone in their language. These languages, ranked by the number of limited-English-speaking households according to American Community Survey data collected from 2012 to 2016, include Spanish, Chinese, Vietnamese, Korean, Russian, Arabic, Tagalog, Polish, French, Haitian Creole, Portuguese, and Japanese. About 13 million households received invitations in both English and Spanish. 

The Census Bureau also is providing video guides narrated in 59 non-English languages (including American Sign Language) to help people respond online and print guides written in the 59 non-English languages to help people complete the English paper questionnaire. Guides are also available in Braille and large print English.

You’ve Got Questions? The U.S. Census Bureau has Answers

Why is the Census Conducted?

The census provides complete, accurate, and critical data that lawmakers, business owners, teachers, and many others use to provide daily services, products, and support for you and your community. Every year, billions of dollars in federal funding go to more than 100 programs, including hospitals, fire departments, schools, roads, and other resources, such as Medicaid, Head Start, block grants for community mental health services, and the Supplemental Nutrition Assistance Program, also known as SNAP, based on census data. 

The results of the census also determine the number of seats each state will have in the U.S. House of Representatives, and they are used to adjust or redraw congressional and state legislative districts, based on where populations have increased or decreased.

State legislatures or independent bipartisan commissions are responsible for redrawing congressional districts. The U.S. Census Bureau provides states with population counts for this purpose.

Over the next decade, lawmakers, business owners, and many others will use 2020 Census data to make critical decisions. The results will show where communities need new schools, new clinics, new roads, and more services for families, older adults, and children.

Is My Personal Information Kept Confidential?

Yes, the Census Bureau is bound by federal law to protect your information, and your responses are used only for statistical purposes. The Census Bureau does not disclose any personal information.

Who is Required to Respond?

Everyone living in the United States and its five territories is required by law to be counted in the 2020 Census.

What Questions are on the Census?

Go to https://2020census.gov/en/about-questions.html for the list of questions and an explanation about each question posed. Please note, there is no citizenship question on the 2020 Census.

How do I Determine Place of Residence? 

You should count yourself at the place where you are living and sleeping most of the time as of April 1, 2020 (Census Day). For some, this is straightforward. But others—including college students, service members, and people in health care facilities—may have questions about where they should count themselves or how they should respond. Other circumstances can cause confusion as well, such as moving, having multiple residences, having no permanent address, living in a shelter, or living at a hotel or RV park. You can find answers to these questions at Official Residence Criteria for the 2020 Census.

Whom Should I Count as Individuals Living with Me?

If you are filling out the census for your home, you should count everyone who was living there as of April 1, 2020. This includes anyone—related or unrelated to you—who lives and sleeps at your home most of the time.

Count roommates, young children, newborns, and anyone who is renting a space in your home. If someone was staying in your home on April 1 and had no usual home elsewhere, you should count them in your response to the 2020 Census.

If someone such as a college student is just living with you temporarily due to the COVID-19 situation, they should be counted where they ordinarily would have been living on April 1, 2020.

What can Happen if I Don’t Respond to the Census?

By census law, refusal to answer all or part of the census carries a $100 fine. The penalty goes up to $500 for giving false answers. In 1976, Congress eliminated both the possibility of a 60-day prison sentence for noncompliance and a one-year prison term for false answers.

If you do not complete your form online, by phone, or by mail, the U.S. Census Bureau will follow up in person to collect your response.

Census takers started following up with nonresponding households on July 16. In subsequent weeks, the Census Bureau began opening additional census offices for enumeration activities. The majority of census offices across the country will begin follow-up work on August 11. All offices plan to conclude work by October 31.

In consideration of the COVID-19 pandemic, census takers will follow local public health guidelines when they visit households in person. They will wear face masks and will practice social distancing and other health and safety protocols when they work in neighborhoods. Learn more at  Census Takers in Your Neighborhood.

Census takers are hired from your area, and their goal is to help you and everyone in your home be counted in the 2020 Census. If the census taker who visits your home does not speak your language, you may request a return visit from a census taker who does speak your language.

If no one is home when the census taker visits, the census taker will leave a notice of their visit with information about how to respond online, by phone or by mail.

If you respond online or by phone today, a census taker is less likely to have to visit your home to collect your response. 

Go to https://my2020census.gov to complete your questionnaire if you haven’t done so already.

Complying with the call for you to respond to the 2020 Census may prompt you to reflect on your forefathers who may have contributed to the previous 23 times the census has been conducted since 1790. Or, if you are a first generation American, you may realize the importance of being part of a remarkable project that will identify national population changes in the past 10 years. At InsureYouKnow.org, you can file copies of family records, including birth certificates, passports, drivers’ licenses, and Social Security cards, as well as historical and current records for mortgage and insurance documentation relating to your place of residence. 

From Home to Office in Record Time

July 13, 2020

From Home to Office in Record Time

In March 2020, out of concern about the coronavirus pandemic, many U.S. workers relocated from office buildings, campuses, and other locations to home offices—or more likely, to living room sofas, dining room tables, kitchen counters, and corner nooks in bedrooms. According to Gallup Panel data, nearly seven in 10 employees are still working remotely all or part of the time.

You may have hit the ground running to set up your home office months ago by securing the basics—a computer, a desk or table, a chair, WiFi or direct Internet connection, ability to access work applications, and sufficient lighting to work on your computer and to participate in live online videoconferences. If you are faced with continuing to work out of your home office for an indefinite period of time, taking time now to do an inventory of your home office environment may help you be more productive, comfortable, and focused. 

Be More Productive

Make a realistic schedule so you can complete your top priorities during your peak times of productivity. Try to adhere to your regular work schedule by starting and ending your work day about the same time you would if you were physically at work, take your lunch and snack breaks at the same time each day, and consistently schedule and attend online meetings with your colleagues.  

If you’ve experienced intermittent slowdowns or weak or spotty WiFi coverage in certain parts of your home, this could be a good time to upgrade. A new router could be especially helpful to handle the increased demands that come with multiple users in one household. Consumer Reports lets you know “How to Get a Stronger WiFi Signal” and offers tips for WiFi security. 

If you are employed by a company with IT staff, consult with them to review your computer, printer, and WiFi setup as well as antivirus and anti-malware software to reach your maximum productivity. 

You may have used videoconferencing apps to meet with clients and coworkers as well as family and friends before you started working at home during the pandemic. But, you may not have thought a lot about options, backgrounds, and presentation tips that can enhance your online participation that are provided in a Consumer Reports list of free videoconferencing apps.

If you are still part of a work team, let your colleagues know the best way to connect with you (for example, cell phone, email, text message, FaceTime, or videoconference) and the best times to reach you. 

Update your team frequently about the progress of shared work, project deadlines, and other important tasks. Consider using free document creation apps like Google Docs or Microsoft’s Office.com and project management software to keep everyone up-to-date. 

Take breaks throughout the day to increase your productivity and improve your circulation. Get up and walk to a different room in the house, get a glass of water, or do a few stretches. Set a reminder on your phone or, if you have a fitness watch, set up alerts to encourage you to move more. 

Be More Comfortable

A chair that offers adequate back support with adjustable heights to allow you to change the positioning of your legs during the day and a footstool that can help prevent leg fatigue is the ideal choice. But, in lieu of investing in new furniture, make sure your task chair allows your feet to rest on the floor while your pelvis and lower back fit snugly against the back of the chair. If your chair isn’t adjustable, sitting on a cushion can aid you in being comfortable. Your task chair should support you while avoiding undue pressure on your spine. An ill-fitting chair that encourages you to slouch can result in an aching back and other health repercussions. 

In evaluating your chair in relation to your desk or table, you want your arms to be bent around 90 degrees or up to 115 degrees when you place them on your keyboard, with your wrists in a neutral position and not resting on the keyboard. Relax your shoulders, with your elbows near your sides or on the armrests. 

You may want to consider using a standing desk either all or part of your workday. Ergonomics experts approve of this option because it encourages users to change positions frequently from sitting to standing throughout the day. Consumer Reports provides a guide, “How to Choose a Standing Desk” to help you find options and price points to meet your home office needs.  

Ensure that your workspace has enough electrical outlets to accommodate your computer, printer, and phone chargers to keep your workflow uninterrupted and fully charged.

Pay attention to the availability of natural light sources when setting up your home office and supplement them with artificial light if needed. You’ll feel the benefits of keeping your workspace bright and airy. Since you’re spending the majority of the day sitting or standing at your desk or table, having access to natural light can have an impact on your overall work performance, mood, and wellness. Harvard Business Review reported on a connection between natural light and employee well-being. 

Instead of holding your cell phone between your shoulder and ear which may cause neck, back, and shoulder pain if you type while you talk on the phone, use earphones, earbuds, or a headset, or put your phone on speaker mode. 

By using an ergonomic keyboard, you can place your wrists and hands in a healthier, more natural position than conventional keyboards to minimize discomfort and injuries like tendonitis. PC Magazine reviewed “The Best Ergonomic Keyboards for 2020” to use to avoid repetitive stress injuries.

Arrange your keyboard so it is centered to your body and if you use a mouse make sure it is within a natural reach to reduce muscle load and prevent strain.

When positioning your computer screen, place it at eye level so you are looking slightly down toward the center of the screen to prevent neck strain, dry eyes, headaches, and blurred vision. Give your eyes regular breaks from the monitor and force yourself to blink frequently when staring at the screen for extended periods of time. Don’t sit too close to the screen—your eyes should be an arm’s length away from the computer. Monitor arms can be used to align your screen but you also can use boxes or books to position your monitor. 

View a YouTube video on office ergonomics for additional tips on setting up a comfortable at-home workstation. 

Be More Focused

A quality pair of headphones is a simple way to help you focus on your tasks by reducing the noise you hear around you. Consumer Reports reviewed “Best Noise-Canceling Headphones of 2020” that can help you choose a pair that’s right for you. Search YouTube.com for “music for office work” and listen to background music conducive to working calmly in a distracting environment.

If possible, find a dedicated space with a door where you can work free from family activities and unnecessary distractions when you need to focus on deadlines, communication with clients or colleagues, and videoconferences. If you don’t have an option for a space with a door, try to set up an area off-limits to others for a few hours a day or use a foldable screen to indicate your need to minimize interruptions.

Establish a consistent schedule by starting and ending your day at the same time every workday to help you reinforce the separation between ‘work’ and ‘home.’ Establishing a routine also will help you manage your time so you are not working overtime or getting distracted with housekeeping chores during worktime. 

Keep your shared calendar updated to ensure that others have accurate information about your availability.

In becoming more productive, comfortable, and focused, while you use part of your home for business, you may be able to deduct some of the expenses incurred when you file your income taxes. The IRS website says the home office deduction is available for both homeowners and renters and applies to all types of homes. Generally, deductions for a home office are based on the percentage of your home devoted to business use. So, if you use a whole room or part of a room for conducting your business, you need to figure out the percentage of your home devoted to your business activities.

At InsureYouKnow.org, you can keep track of your home office expenses, including how you use a percentage of your home to accommodate your business, that you’ll need in 2021 when you file your 2020 income taxes.