Resolve to Go Paperless in 2022
December 30, 2021
In January, follow the example of the U.S. government that has committed to moving to a paperless archival system by December 31, 2022. The Office of Management and Budget’s (OMB) directive for government agencies to transition to electronic records has prompted them to take steps in their modernization journeys.
The government faces multiple challenges with paper records, such as burdens on the workforce and high costs to manually create, use, and store nonelectronic information. As an individual, you may face similar dilemmas in dealing at home with your printed files, insurance records, and other important documents that would be difficult to replace if damaged or destroyed by natural disasters or accidents.
As government agencies transition to electronic records, many are experimenting with new technologies to sort through electronically stored information. Universities and businesses also have guidelines for storing electronic records in online repositories that they strive to:
- Back up regularly
- Comply with all privacy and security requirements
- Allow for shared access through a network or a cloud-based program
- Organize in such a way that records can be identified and purged appropriately
- Set up to migrate content to a new system upon replacement
- Maintain through regular software updates
After you review the electronic storage practices of the government, universities, and businesses, establish your own ground rules for storing your important records at InsureYouKnow.org. Keep in mind the following tips:
- A systematic plan for keeping track of important documents can save you hours of anxious searching for misplaced items. It also can help you reduce the number of nonimportant papers cluttering your home.
- It is important to carefully store valuable papers which would be difficult or time-consuming to replace. Original hard-to-replace documents are ideally kept in a safe deposit box or a fire-proof, waterproof, burglar-proof home safe or lockbox. Scanned copies can be stored at InsureYouKnow.org where they will be readily accessible.
- Electronically stored records must be legible, readable, and accessible for the period of limitations required. It is important to back up electronic files at InsureYouKnow.org in case of a computer malfunction in your home office.
- Wherever you live, there is always a risk of fires, floods, and other disasters, and your home and important documents could be destroyed. If you have stored photographic images, you’ll have records accessible whenever you need them, including keeping peace of mind knowing documents are indestructible at InsureYouKnow.org.
Valuable papers can be sorted into two types: those needed for day-to-day use and those needed occasionally.
Examples of valuable papers used frequently include:
- Drivers’ licenses
- Credit cards
- Health insurance cards
- Bank account records
- Identification cards
- Special health documentation such as COVID-19 vaccinations, allergies, disabling conditions, prescriptions, and blood types for family members
Examples of valuable papers used occasionally include:
- Birth, marriage, and death certificates
- Deeds, leases, and property records and titles
- Income and employment records
- Insurance policies
- Income tax records
- Military papers
- Divorce decrees
- Social Security records
- Retirement and pension plans
Regular filing and reviewing of paper and electronic documents are important. Making decisions on when to discard old, printed files and purge electronic versions may be difficult but worth the effort to keep accurate, up-to-date records.
Good-bye, 2019! Hello, 2020!
December 1, 2019
As 2019 ends, take time to reflect on your accomplishments, lessons you learned, and the knowledge and skills you acquired. Self-reflection helps build emotional self-awareness that enables you to ask yourself relevant questions and to gain a better understanding about your reactions, strengths, weaknesses, and motivational factors. An annual review is a great way to remember your favorite moments, take stock of the minor and major events of the year, and to plan for the coming year.
Areas for reflection on and questions to consider include:
- What were the most important goals you proposed and accomplished this year?
- Did you deal with career challenges and plan for warranted changes?
- Did you improve your competencies in knowledge and skills?
- What is your most pressing unfinished project and what are your plans to complete it?
- Do you have any other goals that you didn’t meet in 2019?
- What were your lifestyle, fitness, and diet accomplishments?
- Which healthy habits did you adopt and which unhealthy habits did you abandon?
- Did you review your health insurance plan to determine if you are adequately covered and are spending an appropriate amount of money on the level of coverage you need?
- What health challenges did you face and did you heed warning signs about health set-backs or need for medical check-ups?
- What were the most significant changes in your personal and professional relationships?
- Did you make time for your family, friends, and colleagues?
- Did any of your existing or new relationships deserve more attention?
- Did you successfully mentor someone who relied on you for guidance?
- Did you willingly seek assistance from current and new people in your life?
- Did you keep track of and act on acquired debt as well as retirement, savings, and emergency fund options?
- Did you participate in realizing business-related financial successes (or failures)?
- What risks did you take and how did they pay off?
- Did you try to understand your emotional needs and motivations?
- Did you communicate with others by expressing your feelings and by listening to and appreciating other people’s points of view?
- What do you wish you had done differently and how could you have done better?
- What new things did you discover about yourself that you tried to improve?
- Did you enjoy spending time on hobbies, vacations, and fun activities with family and friends?
- Did you try any new activities that you will add to your repertoire?
- Did you face new technological challenges at work or home?
- Did you evaluate your Wi-Fi needs and upgrade your home or office environment based on your assessment?
- Did you subscribe to or renew an insureyouknow subscription to allow you to store your meaningful and vital records in one secure easy-to-use location?
If you maintain a printed or virtual calendar/planner or diary/journal, save email messages, or participate in social media, you can refer to these daily, weekly, or monthly records to review your 2019 accomplishments. When spending time on self-reflection, jot down activities in a notes app on your phone or tablet, in a document on your computer, or by using pen and paper. By holding yourself accountable for personal and professional choices in 2019 and determining a successful course to take in 2020, self-reflection allows you to:
Recognize accomplishments and congratulate yourself.
Reflect on lessons learned, as well as knowledge and skills acquired.
Acknowledge mistakes to use as a self-improvement tool.
Analyze how you to do better in 2020.
Figure out what gives you joy and you are truly passionate about.
Insureyouknow has a tool available to track accomplishments and lessons learned upon completion of your annual self-reflection or any time throughout the year. You can digitally file data to refer to as you continue your self-reflection journey that will allow you to remember 2019 in order to prepare for 2020.
The 4 Types of Insurance You Must Have
January 25, 2019
Let’s face it: Insurance is confusing. And we’re not just talking about figuring out how to file a claim. With all the different types of insurance out there, it’s hard to determine what insurance you need in the first place.
While your particular needs will vary depending on your unique circumstances, here are four types of insurance you definitely should have:
- Health insurance. The federal tax penalty for not having health insurance will go away in 2019, but that was never the main reason you needed it. With medical costs continuing to rise, health insurance is an absolute must-have. Even if you are young and healthy, you never know when you might get in an accident; an unexpected hospital visit can easily cost you thousands of dollars. Luckily, your job may be able to help you get coverage. According to the most recent report from the U.S. Census Bureau, more than half of Americans (56 percent) receive health insurance through their employer. Only 8.8 percent of Americans have no health insurance at all.
- Car insurance. If you have a car, you’re already very familiar with car insurance. Even if you’ve been fortunate enough to never use it, you better be paying for it considering it’s required by law (unless you live in New Hampshire or Virginia, where it isn’t required but most drivers have it). The Insurance Information Institute has found that the average loss per claim is more than $5,500, so this is one type of insurance that can pay off quickly. Tip: Don’t file a claim for a minor incident. While you might think you should considering the amount of money you’ve paid for your policy over the years, your insurance company may raise your rates in the future.
- Homeowners/renters insurance. If you own your home, having homeowners insurance is a no-brainer, and not just because you can’t get a mortgage without it. Your house is probably your single most valuable asset, and you want to protect it. Homeowners insurance will help cover your losses in the event of a fire, burglary, or other event (you may need to purchase a separate policy if you live in an area prone to floods or earthquakes). If you’re a renter, you still need insurance of your own so you can replace your personal belongings in the event of a disaster.
- Life insurance. Life insurance is more of a benefit for your loved ones than for yourself; if you should die, this will help protect them. Ask yourself: What would happen to your family if you died tomorrow? Would they still be able to pay the bills? Even if you’re single, someone will have to pay for your funeral and sort through your estate. Many experts recommend you buy a policy equal to 10 times your salary. Of course, your particular situation may require more or less. If you have no children, for example you won’t need as much as someone with three kids, and if you’re a stay-at-home parent with no income, you still need life insurance to help your partner cover childcare costs should the worst occur.
Once these four policies are in place, you might want to look into other types of insurance that could be beneficial to you, such as disability insurance and long-term care insurance. No matter what you end up with, you’ll want to store all the related paperwork on InsureYouKnow.org. Dealing with a disaster is stressful enough; the last thing you and your loved ones will want to do is dig through piles of papers to find the appropriate policy.