Who is the record keeper?

September 17, 2019


Do I really need to keep this? …yes….Now where should I keep this? In the information age it seems like there is more to keep track of – but when we come down to basics there are still basic documents that we all have and need, and need to be able to find. There is a lot of information online – bank statements, mortgage payments, bills, paystubs – but what happens when your circumstances change or the information system shuts down. Is there a way for you to get what you need – or your family members?

  • Weeks. Paper receipts. The grocery store, gas, eating out. These receipts are not necessarily for long term record keeping – but they help when the credit card statement and balancing the checkbook routine comes. According to Experian research – the average U.S. consumer has an average balance of $6,354 on their credit cards. Without the paper receipts to verify transactions – the extra $100-$300 in excess charges or fraud may not be detected. After the monthly verification – the paper receipts can be discarded. Preferably in the shredder.


  • Years. The ones that come to mind are the tax returns, mortgage payments and warranties. These are usually in a drawer or stuffed in a cupboard – “somewhere” and may not be accessible in an easy way. The ones that slip the mind and can be difficult to keep track of are the medical bills and plans. Even if you have changed employers, doctors or plans – there is no record of your medical history and payments other than you. Pre-existing conditions or the blood-test that didn’t get sent to the insurance company can come back years later when you interact with the same providers again. Suze Orman has an article on other documents that we should have in our record box.


  • Forever – These are the one that we mention on most of our blogs and the things that are, hopefully, in our safe places. Give yourself time to get these together. Your birth certificate (and those of your household), Marriage License(s),(it is key to continue to keep the marriage license of previous marriages even if they have been officially annulled),  the Adoption papers and Death certificates. Wills and Death certificates (of anyone that may be connected to your life and could have influence in your future holdings). To get a copy of most of these documents – you need to make a request at the county where the event occurred. This can be tricky when a person is born or dies in a place other than their usual place of residence. If you are unable to physically go to the county clerk office – there are third-party groups that, for a processing fee, will be able to help you get the documents you need.

As you hit the deadlines of storage – don’t forget to dispose of your paperwork carefully. Saving the planet by utilizing the recycling bin is all in good nature, but identity theft is real and has happened to 1 out of every 15 Americans. Consider investing in a home shredder that can be used on a daily basis. Alternatively there are often community shredding services multiple times a year when you can take boxes of paperwork to be safely shredded. For a fee, local office supply stores will also shred important documents.

As you reach to begin the record keeping process and shred those papers, remember InsureYouKnow.org product offerings may be your answer. It’s a safe place to digitally store all the information in case you need to access it remotely – or from the comforts of your own home. Taking stock of your records, memories and your current resources with an annual plan, may provide the peace of mind you’ve been looking for.

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End-of-Life Planning: More Than a Will

June 12, 2018

As the saying goes, nothing is certain but death and taxes. Many of us, however, spend more time making sure everything is in order for the IRS than we do for our loved ones. And when we do take the time to create a will and discuss our burial preferences with our family members, we tend to stop there.

But there are so many more details involved in our deaths than who inherits our collection of first editions and where we want to be buried.

NPR’s “Weekend Edition” recently featured a story on Amy Pickard, whose mother died unexpectedly in 2012. As she handled her mother’s estate, Pickard was overwhelmed by all the questions she couldn’t answer, from what her mom’s smartphone passcode was to how to access her bank account.

“[I had to] become a detective basically,” Pickard told NPR.

Determining what bills needed to be paid and tracking down her mom’s car title would be difficult enough on a good day, but trying to piece together the puzzle of her mom’s life while grieving made things so much harder. It took Pickard two years to fully settle her mom’s affairs.

To help prevent others from going through the same difficult experience, Pickard founded Good to Go!, which offers private parties and consultations to guide individuals through their end-of-life paperwork. Based in Los Angeles, Pickard holds a party at her home once a month where people bring food that reminds them of a deceased loved one and complete a 50-page document she calls the Good to Go! Departure File. By incorporating a relaxed, fun approach that is filled with humor, Pickard makes the process less daunting and more manageable.

The Departure File includes a template for a living will, which addresses the medical care you’d like to receive in the event you are incapacitated and can’t communicate your own wishes, from the use of CPR if your heart stops beating to your preferences regarding organ donation. It also addresses minor but important details such as whether you’d want a TV on or music playing in your hospital room. In addition, the Departure File includes a booklet covering all sorts of information your loved ones will need after you die, such as:

  • Contact information for friends and business associates
  • Passwords for your email and social media accounts
  • Plans for your pets
  • Instructions for what to do with your photos, journals, and other personal items
  • Obituary preferences (whether you want one and what photo you’d like used)
  • The location of letters you’ve written to loved ones to be read after you’re gone

Whether you use Pickard’s Departure File (available for purchase on her website) or create your own document, storing all your data in one place is essential. InsureYouKnow.org is the perfect spot. Be sure to upload this document along with your last will and testament, life insurance policies, health insurance information, and other important files. Your loved ones will be going through enough when you die; don’t make them go through all these unanswered questions as well.

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