Why Emailing Files to Yourself Is Not a Secure Strategy

December 17, 2025

It happens. A tax return needs saving. A passport needs copying. Time is short. The solution seems obvious: attach the file, type in the email address, and hit send.

Done. Safe. Accessible from anywhere.

Or so it seems.

That “Sent” folder feels like a private archive. In reality, it is a ticking time bomb. Cybersecurity pros don’t view email as a vault. They view it as a sieve. It leaks. And when it comes to the blueprints of a person’s life, wills, deeds, insurance policies, using email for storage isn’t just a bad habit. It is a security nightmare.

The Glass Envelope

Here is the thing about email. It feels private. It requires a password to log in, after all. But once a message leaves the draft folder, it travels across the open web. It hops from server to server.

Think of it less like a sealed letter and more like a postcard. The postman can read it. The sorting clerk can read it. Anyone who intercepts the mail truck can read it.

While big tech companies lock the front door, the data inside often sits in plain text. If a hacker guesses a password, or if the email provider has a breach, those attachments aren’t encrypted. They are just sitting there. Open. Readable. Ready to be stolen.

The Trap of “Searchability”

The best feature of email is also its biggest flaw. It is searchable.

Type “tax” into the search bar, and boom: five years of returns appear. Convenient for the user? Absolutely. But it is even more convenient for a thief.

When cybercriminals crack an account, they don’t scroll through boring updates from Netflix or Amazon. They run bots. These automated scripts hunt for gold. They scan for keywords like “SSN,” “Scan,” “Medical,” or “Deed.”

In three seconds flat, a hacker can scrape a decade of sensitive life data. That PDF of a driver’s license sent in 2019? The user forgot it. The hacker found it. And now, identity theft is just a few clicks away.

The “Whoops” Factor

Then there is the human element. We are clumsy.

Predictive text is great until it isn’t. A user starts typing “Sarah” to send a financial statement to a spouse. The computer autofills “Sarah” the realtor from four years ago. The “Send” button is hit before the brain catches up.

Too late.

There is no taking it back. A total stranger now holds the keys to a private financial life. It happens constantly. It is messy. And it is completely preventable.

The Fix: A Real Vault

If the inbox is a postcard, a Secure Digital Vault is a steel fortress.

This is why platforms like InsureYouKnow.org exist. They don’t just “store” files. They lock them down.

The difference lies in the math. Real security uses AES-256 encryption. Imagine taking a document and putting it through a shredder that turns it into millions of mathematical shards. The only person with the glue to put it back together is the account owner. Even if a thief stole the server, they would get nothing but digital noise.

Plus, a vault brings order to chaos.

When a crisis hits, a fire, a sudden hospital trip, nobody wants to dig through a mountain of spam to find an insurance policy. A vault keeps things sorted. Medical. Legal. Financial. Everything in its right place.

The Bottom Line

Convenience is a trap. Saving ten seconds by emailing a file is not worth the misery of untangling a stolen identity.

Vital documents don’t belong in the “Sent” folder. They belong behind a lock. So, go ahead. Search the inbox for “scan.” Delete the results. And put those files somewhere they actually belong.

Scammer on the Rise: How to Protect Yourself in Retirement

June 1, 2023

A change in your retirement savings balance could be the result of recent stock market volatility, or because your account has been accessed by someone else and compromised. The National Association of Plan Advisors reported that hackers have been targeting retirement accounts, either through large-scale attacks on financial institutions or by using stolen personal information. Bryce Austin with TCE Strategy said that a hacker can get into your 401(k) two ways, either by “retrieving your credentials with the financial institution” and pretending to be you or by convincing you to do it “on their behalf.” Scammers have been known to contact people posing as the police, claiming that their funds are at risk and convincing them to transfer their retirement money into a “safer” account. If someone does so, then there’s no legal recourse, because they are doing so deliberately; the savings are “just gone,” Austin said. It’s important that retirees are aware of this trend and make sure that their accounts are secure.

Set Up Online Access to Your Accounts

First, make sure that you have online access to all of your retirement accounts. This will allow you to monitor your own accounts regularly. If you ever notice any unusual activity or changes that you have not made yourself, contact the institution immediately. Some firms will not reimburse account holders for fraudulent transactions if they aren’t reported during a certain time frame. Establishing online access also prevents someone else from doing so before you can, since thieves have been known to use stolen information to access and retrieve funds. Create your own Social Security account at ssa.gov while you’re at it, so that hackers don’t divert your Social Security benefits to their own accounts. When out and about, do not use public WiFi connections to check your accounts. Unfortunately, hackers can access these networks and steal your personal information by viewing your online activity.

Access your Accounts Safely

Once you have access to your accounts online, make sure you use a strong password and change it regularly. Your password should be something that a hacker cannot easily guess, such as your or a loved one’s birthday. Next, use multi-factor authentication if your institutions offer this step. Requiring multiple verifications to access your account can stop thieves in their tracks, as well as alert you if someone else is trying to access your account. If you are able to, financial author Cameron Huddleston suggests naming a trusted contact. A trusted contact cannot access your account, but your institution can contact them and make sure that it is actually you who is trying to access your funds.

Periodically Check Your Credit Reports

In addition to monitoring your own accounts, checking your credit reports regularly is one more easy thing you can do to catch any unusual activity on your accounts. A credit report shows all accounts that you have opened, balances, and can even find data breaches. A data breach can compromise your personal information and alert you to change your passwords or close a compromised account. A sudden fluctuation in your credit score can also be a sign that something isn’t right.

How to Recognize (and Avoid) a Scam

If you receive a suspicious phone call, text message, email, social media message, or letter that doesn’t seem right, then trust your gut. The caller or sender may not be who they say they are and it’s likely a scam. If you want to be sure, then you can call the company’s customer service line and verify that they meant to contact you. No matter how official the message may seem, that doesn’t mean it’s authentic. Many scammers pretend to be from the Social Security Administration, Medicare, IRS, or credit card companies. Lawyer and author Steve Weisman says, “The IRS and the SSA will never initiate contact with people through a phone call, so you can be sure that the person calling you is a scammer.” The same goes for Medicare. Your Medicare number is valuable and can enable a criminal to steal health benefits, so if anyone is asking you for your Medicare number, then this is a sure red flag that they are a scammer.

Perhaps the number one rule for protecting yourself against a scam is to never provide anyone with personal information without verifying their true identity. Again, this can be done by hanging up or ignoring the message and calling the company directly. Also, be mindful of your mail. Any documents with sensitive information should be shredded, and if anyone else is retrieving your mail, make sure they are someone you trust. Opting for paperless statements is another safeguard against anyone stealing personal information via your mail.

Anyone who is trying to rush you into making an important financial decision likely does not have your best interests at heart. It’s important to research any company that you plan to invest with. Before buying stocks, you can even check the SEC’s EDGAR database. Be especially skeptical of anyone who is pitching something in a time-sensitive manner, such as a “once in a lifetime opportunity.” A true financial advisor will respect your desire to think it over and even encourage you to do so. Before making any important financial decisions, it’s not a bad idea to refer to a trusted professional anyway. That being said, anyone telling you to “leave everything to me” may not deserve that much of your trust. At the end of the day, you should always be your own expert on your retirement and finances. 

Insureyouknow.org

The best defense against retirement theft is your willingness to take a few extra steps to protect your accounts, such as using multi-factor authentication and monitoring your own accounts on a regular basis. Most of all, remain diligent about who you’re providing sensitive personal information to. These are simple ways to protect your nest egg and gain valuable peace of mind. Insureyouknow.org can help you store all of your financial information in one place so that your retirement accounts and other finances are easy to monitor. Then you can get back to worrying about what’s really important, such as how you’ll be enjoying your retirement.